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Major Gift Officer

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Major Gift Officer


POSITION TITLE:  Major Gift Officer

REPORTS TO:   Chief Development Officer  




PHYSICAL REQUIREMENTS: Should have no physical restrictions


In collaboration with the Chief Development Officer the Major Gifts Officer will:

  • Develop and implement a Major Gifts Program designed to increase gifts of $25,000+
  • Carry out all aspects of the gift cycle:
    • initiate contacts with potential major donors
    • develop and coordinate appropriate cultivation strategies
    • advance potential donors in an appropriate and timely fashion toward solicitation and closure
    • conduct solicitations
    • maintain stewardship and contact with donor.
  • Initiate “moves management” or similar program to systematically analyze and track donor data to create relationship-based strategies and increase success rates with major and planned gifts
  • Raising funds for upcoming capital campaign in addition to the annual campaign
  • May include raising funds for special projects


  • Develop and manage a portfolio of 75 to 150 prospective donors, with strategies developed to meet their specific interests and needs
  • Conduct personal meetings each week, including on-site tours and off-site donor visits
  • Identify donors through coordination with Chief Development Officer, as well as through other research avenues
  • Work with Chief Development Officer to develop collateral materials to be included in direct mail solicitations, newsletters, website, etc
  • Build on existing donor recognition programs to enhance engagement and stewardship
  • Meet major gift fundraising revenue expectations
  • Maintain accurate donor records and notes in fundraising system
  • Prepare monthly reports tracking activities and outcomes
  • Develop, plan and execute fundraising events and parlor meetings


  • Bachelor’s degree; a minimum of 5 years of successful fundraising experience require, with a proven track record of successful cultivation and solicitation of large gifts, including five and six figured gifts. 
  • A clear understanding of donor cultivation and solicitation of major gifts
  • Success with previous face-to-face solicitations
  • Experience with internet research and prospecting through database
  • Proficient use of Microsoft Office suite of products including: Outlook, Excel, Access, Word, Publisher, and Power Point
  • Well organized, professional, and ability to multi-task
  • Exceptional communication skills, with skills of tact and diplomacy
  • The ability to build successful working relationships with board members, staff, volunteers and donors
  • Strong writing skills and proven success of producing reports, solicitation proposals and other solicitation materials
  • Ability to think strategically; engage people with a variety of backgrounds and viewpoints; and work meticulously with close attention to detail
  • Some travel required
  • Able to work under highly stressed conditions

The Clearwater Marine Aquarium reserves the right to revise job descriptions or work hours as required. 

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